Privacy Policy (Ohio Music Scene)

Effective Date: [February 25, 2026]
Last Updated: [February 25, 2026]

Ohio Music Scene (“OHMS,” “we,” “us,” or “our”) operates ohiomusicscene.com (the “Site”) and related services, including email updates and community projects (collectively, the “Services”). This Privacy Policy explains what information we collect, how we use it, and the choices you have.

By using the Site or subscribing to our updates, you agree to the practices described in this Privacy Policy.

1) Information We Collect

A. Information You Provide

We may collect information you choose to provide, including:

• Newsletter subscriptions: name (first and last) and email address.

• Contact requests: name, email address, and message content.

• Submissions to the archive/community: materials you submit (audio, photos, flyers, documents, descriptions) and any contact details you include.

• Event or volunteer interest forms: any information you enter into forms.

B. Information Collected Automatically

When you visit the Site, we (and our service providers) may automatically collect certain information, such as:

• IP address (or a portion of it)

• Device type, operating system, and browser type

• Pages viewed, links clicked, and time spent on pages

• Referring/exit pages

• Approximate location (derived from IP)

This information helps us maintain the Site, improve performance, and understand how visitors use the Services.

C. Cookies and Similar Technologies

We may use cookies, pixels, or similar technologies to:

• Remember preferences

• Measure traffic and usage

• Improve site functionality and content

You can control cookies through your browser settings. Disabling cookies may affect some Site features.

2) How We Use Your Information

We use information we collect to:

• Send newsletters, updates, and announcements you request

• Provide and maintain the Services

• Respond to messages, questions, and requests

• Review and manage submissions to our archive/community projects

• Improve our content, features, and user experience

• Monitor for security issues, prevent abuse, and enforce policies

• Comply with legal obligations and resolve disputes

3) Email Communications

If you subscribe to our newsletter, we will send you email updates. You can unsubscribe at any time by using the “Unsubscribe” link included in our emails.

Important: If you unsubscribe, we may keep a record of your email address on a suppression list to ensure we honor your request and do not send you further emails.

4) How We Share Information

We do not sell your personal information.

We may share information in the following limited circumstances:

• Service Providers: We may share information with vendors who help operate the Site and Services (e.g., website hosting, email delivery, analytics). They are permitted to use your information only to perform services for us.

• Legal Compliance: We may disclose information if required by law, legal process, or governmental request, or to protect the rights, safety, and security of OHMS, our users, or the public.

• Business Changes: If OHMS is involved in a merger, acquisition, reorganization, or sale of assets, information may be transferred as part of that transaction.

5) Data Retention

We retain personal information only as long as necessary to:

• Provide the Services

• Maintain our records (including unsubscribe suppression lists)

• Comply with legal obligations

• Resolve disputes and enforce agreements

Archive submissions may be retained long-term to support historical preservation and documentation goals, unless removal is requested and is feasible (see Section 9).

6) Security

We take reasonable administrative, technical, and physical measures to protect your information. However, no online system is 100% secure. Please use caution when sharing information online.

7) Third-Party Links and Embedded Content

The Site may include links to third-party websites or embedded content (such as audio players, videos, or social media). This Privacy Policy does not cover third-party privacy practices. We encourage you to review the privacy policies of those third parties.

8) Children’s Privacy

The Services are not intended for children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided personal information to us, please contact us so we can remove it.

9) Your Privacy Choices and Rights

Depending on your location, you may have certain rights regarding your personal information, such as:

• Requesting access to or a copy of the information we hold about you

• Requesting correction of inaccurate information

• Requesting deletion of your information (where applicable)

• Objecting to or restricting certain processing

To make a request, contact us using the details in Section 11. We may need to verify your identity before fulfilling certain requests.

Email Unsubscribe: Use the unsubscribe link in any newsletter email to stop receiving updates.

10) Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The “Last Updated” date at the top will reflect the most recent version. Continued use of the Site after changes means you accept the updated policy.

11) Contact Us

If you have questions or requests related to this Privacy Policy, contact us at:

Ohio Music Scene (OHMS)
Akron, Ohio 44311
Email: ohms2k15@gmail.com